Built for EMS agencies
Controlled Substance Accountability. From Vault to Vial.
Take control of your agency’s controlled medications with a centralized platform for inventory management, chain-of-custody documentation, medication administration, wasting, and accountability.
248
Vials in service
3
Pending transfers
2
Open alerts
Trace history · V-10482
Received → Assigned to Medic 12 → Shift check verified
The problem
Controlled Substance Accountability Shouldn’t Depend on Paper.
Traditional tracking leaves gaps. Vault2Vial brings receiving, custody, checks, administration and waste into one centralized system — so every vial has a clear history.
- Paper logs and fragmented documentation
- Difficulty tracing individual medication vials
- Time-consuming inventory reconciliation
- Missing or incomplete custody records
- Difficulty identifying discrepancies
- Limited visibility across apparatus and safes
Platform
Everything you need to account for every dose.
Real-Time Inventory Visibility
Monitor controlled medication inventory across your agency’s storage locations, apparatus, and safes.
Complete Chain of Custody
Document medication transfers, receiving acknowledgments, and custody history.
Individual Vial Tracking
Track individual medication containers with unique identifiers, including lot numbers, expiration dates, and transaction history.
Digital Inventory Checks
Complete routine inventory verification and document discrepancies.
Administration & Waste Documentation
Record medication administrations, partial doses, and witnessed waste.
Reporting & Audit Trails
Access historical transactions, inventory activity, discrepancies, and medication traceability records.
How it works
One continuous record, five simple steps.
- 1
Receive
Enter controlled medications into agency inventory.
- 2
Assign
Distribute medications to apparatus and secure storage locations.
- 3
Verify
Perform routine inventory checks.
- 4
Document
Record transfers, administrations, and waste.
- 5
Review
Monitor inventory activity, investigate discrepancies, and access reports.
Agency benefits
Built for EMS Operations. Designed for Accountability.
From the chief’s office to the crew on shift, Vault2Vial gives everyone a clear, shared view of controlled medications.
- Reduce administrative workload
- Improve medication traceability
- Centralize documentation
- Identify discrepancies faster
- Improve inventory visibility
- Support consistent accountability procedures